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Both Microsoft SharePoint and Teams share so much in common that itโs important to understand how theyโre related, how they integrate, and how to best use them.
Many donโt realise that these two tools share much of the same plumbing, as itโs SharePoint that actually underpins both. So, every Teams channel has a SharePoint team site and every SharePoint team site has a Teams channel. So itโs understandable that with this level of tight technical integration itโs no wonder that organisations can be confused which of these solutions to adopt and why.
So, letโs clarify the technologies in play here and cover how best to strategically use them to the best business advantage.
Microsoft Teams - overview
- Primary User: Team
- Primary Use: Real-time Communication
- Great for: Project-oriented teams to have a conversation, work together in files, call, and meet right where the work is happening. Teams can be public (open to anyone in your organization) or private (managed membership).ย
As youโll know, Microsoft Teams enables you to communicate through threaded and persistent chat, keeping everyone in the know. You can privately chat with any contact, or project team, even when individuals are offline. With persistent conversation history, you can start and continue exchanges at any time. Use private chat to co-author documents in real-time and to continue collaborating after a call. You can even pin important chats for easy retrieval.
Microsoft Teams, aligns all forms of communication to people related to a topic. This has a number of benefits:
Microsoft SharePoint - overview
- Primary User: Team, Group, Organisation
- Primary Functionality: Document Management/File storage
- Great For: Storing files in the cloud and sharing them with your team or organization, using robust permission management.ย Share files with your team, organization, and external users.
If you operate an organisation that has multiple locations or is departmentalised in structure, it can be difficult to make sure that every employee has instant access to the same business intelligence and mission-critical documents they need. Microsoft SharePoint is incredibly versatile and responsive, helping to unite organisations and break down department silos, by ensuring that there is a single source of truth and information.
SharePoint leads the way for modern document management and collaboration though the ability for storing files in the cloud and making them accessible to a broad audience. However SharePoint is more than documents, libraries and lists โ with a dedicated ecosystem of development and 3rd party apps, its an ever evolving solution to be enhanced or adapted meeting your specific needs.
Hereโs just a few of the out-the-box SharePoint features:
Workflows designed to automate processes and more, to simplify business functions.
Control and manage business-critical information in an effective secure manner, ensuring organisations maintain regulatory compliance.
Build attractive, interactive site pages to organize information, post news, provide contact information, and provide navigation to documents, media, and other types of information.
Create dynamic and interactive organizational charts through visual representations of your whole organisations structure. Detailing each personโs role with the greater team and, if required, the ability to click on individuals to reveal their current availability.
In Summary, with its ability to integrate conventionally separate applications such as intranets, workflow management, content management, business intelligence, and even enterprise social networking, SharePoint is a smart investment for any organisation, regardless of size. Microsoft SharePoint is an organisationโs golden ticket to improved operations and functionality across the board. The efficiencies youโll realize within your in-house teams alone are enough to make the return well worth the investment.
If youโd like to discuss how SharePoint can help transform your organisation or the benefits of migrating an on-premise solution to the cloud, request a call-back from one of our experts and weโll talk you through the options available.
